Taking notes during meetings shouldn’t be stressful or messy. In this guide, we break down the 10 best AI note taking apps for 2025—covering free and paid options that work on Zoom, Google Meet, and Microsoft Teams. Whether you need summaries, real-time transcripts, or action item highlights, there’s an app here for you. Plus, learn how the Nuroum HP31D headset and All-in-One Camera 360 Pro take your AI-powered notes to the next level with clearer audio and smarter collaboration.
TL;DR:
Looking for the best AI note-taking app for meetings, work, or study? We’ve reviewed 10 of the top options in 2025, including Fireflies, Avoma, Fathom, Airgram, and more—each with unique features like live transcription, smart summaries, and integrations with Zoom or Google Meet.
🎯 Want something that’s free? We’ve got those listed too.
Whether you’re team Android or iPhone, we’ve found the best AI note-taking app for your needs—plus the gear to make it all work smarter.
Let’s face it—we’ve all been in meetings where we try to take notes while listening and talking at the same time. It’s exhausting and, let’s be honest, we miss half the stuff. That’s exactly where AI note-taking apps step in and make your life easier.
Whether you’re a remote worker, a startup founder, or part of a big sales team, having an AI that listens, records, transcribes, and summarizes your meetings is a total game changer.
So here are 10 of the best AI note taking apps in 2025, handpicked with links, key features, and actual user opinions. At the end, I’ll also share how combining these apps with the right hardware (like Nuroum's AI-optimized devices) makes everything run smoother.
1. Otter.ai
Best for: Business meetings, team collaboration, Zoom/Google Meet sync
⭐ Features:
- Real-time transcription with speaker ID
- Generates meeting summaries and action items
- Works with Zoom, Google Meet, Microsoft Teams
- Mobile and desktop apps
💬 User Review:
“Otter is like my meeting brain. I don’t worry about taking notes anymore.” — Sales Manager, SaaS Company
2. Fireflies.ai
Best for: Voice meeting analytics and CRM integration
⭐ Features:
- Automatically joins and records your Zoom/Meet/Teams calls
- Transcribes and summarizes with AI
- Syncs with Notion, Salesforce, Slack
- Offers AI-powered search through conversations
💬 User Review:
“Fireflies helps us stay focused during calls and makes follow-ups super easy.” — Marketing Agency Owner
3. Notta.ai
Best for: Cross-device transcription and translation
⭐ Features:
- Multi-language transcription (over 100 languages)
- Imports audio, video, even YouTube links
- Works well on mobile, browser, desktop
- Real-time + offline recording
💬 User Review:
“The translation feature blew my mind. It's so helpful for global teams.” — Project Manager, Logistics
4. Supernormal
Best for: Google Meet users and fast meeting summaries
⭐ Features:
- AI joins Google Meet and records
- Instantly generates smart summaries
- Integrates with Slack, Notion, and HubSpot
- Automatic meeting note emails
💬 User Review:
“It feels like I have a virtual assistant that handles all my meetings.” — Founder, Startup Team
5. Sembly AI
Best for: Teams needing detailed meeting insights
⭐ Features:
- Records and transcribes meetings with advanced accuracy
- Identifies action items, sentiment, and keywords
- Exports to PDF or syncs with project management tools
💬 User Review:
“Sembly helps our team not only remember what was said, but understand how people felt during the meeting.” — HR Lead, Mid-size Company
6. tl;dv
Best for: Startups, async teams & recording highlights
⭐ Features:
- One-click highlight creation during live calls
- AI-generated recaps
- Timestamped notes
- Free plan includes unlimited recordings
💬 User Review:
“We work across 4 time zones. tldv makes catching up painless.” — UX Designer, Remote Startup
7. Avoma
Best for: Sales teams, coaching, and CRM workflows
⭐ Features:
- AI summarizes discovery, demo, and deal review meetings
- Highlights speaker behavior and talk ratio
- Connects with Salesforce, HubSpot
- Offers coaching insights
💬 User Review:
“Our sales team saves hours every week. Plus we’re actually using the call data now.” — VP of Sales
8. Fathom
Best for: Free Zoom meeting transcription
⭐ Features:
- 100% free AI meeting assistant
- Automatically joins, records, transcribes Zoom meetings
- Sends summaries and highlights to email or CRM
- Works without needing a team subscription
💬 User Review:
“It’s insane that this is free. Makes me wonder why I ever took manual notes.” — Freelance Consultant
9. Airgram
Best for: Meeting agendas, collaborative notes
⭐ Features:
- Shared meeting agenda builder
- Real-time transcription with speaker labeling
- AI-generated meeting minutes
- Works with Zoom and Google Meet
💬 User Review:
“Best AI note taking app for teams that want to plan meetings in advance.” — Scrum Master
10. MeetGeek
Best for: Startups and growing teams that meet often
⭐ Features:
- Auto-record, transcribe, summarize
- Smart reminders and calendar integration
- Free plan with generous limits
- Visual dashboards for meeting history
💬 User Review:
“I can look back at every single meeting and pull out action items with a few clicks.” — Operations Director
🧠 Enhance Your AI Note-Taking with the Nearity MemPod Pro 2S Headset
While AI note-taking apps are powerful tools, pairing them with the right hardware can significantly elevate your experience. The Nearity MemPod Pro 2S is a cutting-edge headset designed to complement AI note-taking applications, ensuring clarity and efficiency in every meeting.
🎧 Key Features of the MemPod Pro 2S
- GPT-Powered Transcription: Integrates seamlessly with AI platforms to provide real-time transcription and summarization, reducing manual note-taking efforts.
- Dual-Mode Recording: Offers both phone call and ambient recording modes, allowing flexibility depending on your meeting setup.
- HiFi DSP & Noise Cancellation: Equipped with advanced Digital Signal Processing and Environmental Noise Cancellation to ensure clear audio capture, even in noisy environments.
- Open-Ear Comfort: Designed for prolonged use, its open-ear structure ensures comfort without compromising on audio quality.
📦 Where to Get It
You can explore more about the Nearity MemPod Pro 2S and make a purchase through their official website.
🎯 Want Clear Meeting Notes? Start with the Right Gear
Even the smartest AI note-taking app needs good audio to do its job well. That’s where Nuroum’s professional headsets and cameras come in.
🎧 HP31D Business Headset
- Picks up your voice clearly, blocks out background noise
- Great for Zoom, Google Meet, Teams—just plug and go
- Perfect for meetings, calls, and interviews
📸 All-in-One Camera 360 Pro
- Captures every angle with 360° video and smart framing
- Ideal for team meetings and group brainstorms
- Works great with AI note-taking apps so nothing gets missed
With tools like the HP31D headset and 360 Pro camera, your AI notes will be clearer, more accurate, and way more useful.
👋 Final Thoughts
AI note taking apps are no longer “nice-to-have”—they’re essential. They save time, boost accuracy, and make your team smarter. But for the best results, pair your app with hardware that was built for clear, intelligent conversations.
Looking to upgrade your workflow? 👉 Start with HP31D Headset and 360 Pro Camera today.
